Certificate of Records Destruction (RM-3) Form - Required
Records Locator Inventory (RM-20 form) - Optional
About Records Management
The University Archives provides authorization and assistance for records management at the College of William and Mary. The College of William and Mary and its faculty and staff have legal and prudential obligations to retain and manage its records. Policies and procedures regarding the retention and disposal of College records are dictated by numerous sources: federal and state laws and regulations, requirements of accrediting and other external agencies, and prudent management practices. In particular, as a public university, the College is considered a state agency and so is subject to the Virginia Public Records Act.
What is a Record
A public record is recorded information that documents a transaction or activity by or with any public officer, agency (i.e. the College of William and Mary), or employee of an agency. The medium upon which such information is recorded has no bearing on the determination of whether the recording is a public record.